ESSENTIAL DATA SHEET TO BE SUBMITTED BY THE INSTIUTION AS PER PROVISIONS OF CLAUSE 7(4) OF THE NCTE REGUALTIONS, 2009 DULY SWORN BEFORE THE  NOTARY PUBLIC/ADM/SDM OR FIRST CLASS MAGISTRAGE

1. INFORMATION REGARDING MANAGEMENT OF THE INSTITUTION  AND DETAILS OF THE EXISTING & PROPOSED COURSES.

(a) In case of the existing recognized teacher training  institution:-
The     Management    namely  Smt. Kiran Devi Sheshik & Mahila_Vikas Samiti   is   a society which is running the following  self financed institution.

Sl.No.	Name of the recognized teacher training institution	Course	Approved intake	Recognition order No. & Date
1.	Smt. Laxmi Devi Mahila Education Istitute, Shamsabad, Agra	B.Ed.	One unit 100	F.NRC/NCTE/F-73/UP-2054/17610-17616 Dated 21/05/2007 (copy is being Enclosed annexeure-01)

On behalf of the Management   Dr.Ramesh chandra ,Chairman  is authorized person to  make communication/correspondence on behalf of the recognized teacher training programme.  
The latest list of members of the society duly endorsed by the concerned Registrars of the Society  with their designation are annexed as per Annexure-02.
The institution is having a  Managing Committee as per provisions  of the NCTE Regulations, 2009 and the Managing Committee is consisting of the following:-

1. The following details are required to be filled in by the Management of the Institutions running or proposing to run teacher education programme as per provisions of the NCTE Act, Rules & Regulations.
2. As per the certificate submitted by the society, it has been established and operated by ‘not for profit’ registered under the appropriate laws. The same has been registered vide Registrar of Societies vide Regd.   No.___795/2003-04__dated   17/07/2003__ (copy of certificate to this effect is being enclosed Annexure-03.).

 Also in case the institution is a minority institution, the same is required to submit a certificate from the concerned State Govt/Central Govt. authority competent to issue the Minority Status Certificate with the following details:-

1.  Name and address of the minority status issuing authority:

N.A

1.  Order No. ______________ date  ___________________________
2. That the society/trust is having PAN Card No. ____AADAS888IR (Society) ___________________________ (Copy enclosed Annexure-04.)
3. That the institution  is having the website No.  __www.smt.ldei.co.in The institution undertake that the same has been developed as per clause 7 (10) of the NCTE Regulation, 2009.
4.   General  Information  relating to Infrastructural & Instructional facilities created by the institution to be filled in by all existing & proposed teacher education institutions
5. That the Management of the  institution has displayed a copy of the affidavit as prescribed under clause 8(8) of the NCTE Regulations, 2009 on its official website www.smtldei.co.in. The management is aware that in case the contents of the affidavit are found to be incorrect or false, the society or trust or the   institution concerned shall be liable for civil and criminal action under the relevant provisions of the Indian Penal Code and other relevant laws, and shall also be liable for withdrawal of recognition by the Regional Committee concerned as per clause 8(9) of the NCTE Regulations, 2009.

Yes

1. That the Institution is having required  land in the name / favour of  Smt Laxmi Devi Educational Institute. vide  Sale deed  dt. 31-10-2003  executed by Sub-Registrar and duly registered in the office of Sub-Registrar   Tehasil -Fathehabad, Agra and actual location of the land is Plot No.-99A Ward No.8 Mohallah Harshahay khirki Shamsabad, Agra.       

Yes

1. That the Institution has got   the mutation of the land  done by the Executive Officer Nagar Palika Parishad, Shamsabad, Agra.  on dt.11/12/2003 (copy enclosed Annexure-05).

Yes

1. That the land as per land documents and affidavit is in a single well demarcated piece of land

Yes

1.         That the permission of the competent authority to use the land exclusively for teacher education purposes has been obtained by the society/Institution trust from the office of   ------------. vide   letter/order/ Memo No ----- dt. --------  (copy enclosed)

N.A.

1. That the institution has got the conversion of the land use done from the competent authority.  A  Notarized   Copy of conversion/change of land use certificate (CLU) for Plot No./Khata/khesra No. ---- and area  -----------      as per the affidavit and land documents registered by-------- -Dt. ............................................. is enclosed. The institution undertake that the issuing authority who issued the CLU i.e. _______________________________ is empowered by the State Govt. for issuance of CLU under the rule/clause of the State Govt. Act namely .

N.A.

1. That the institution undertake that the land and permanent building are at the same place as per provisions of the NCTE Act, Rules & Regulations. The building plan has been approved by E.O. Nagar Palica Perished, Samshabad  for   Plot   No. 99A   khasra No.  132 ,133,349,350(d ) & 351  reflecting total land area 4514sqm Total Built up area is 3322.32Sqm.  The address/khasta/khasra/plot no. are matching with the   Regd. Land documents, CLU, Mutation Certificate etc. as submitted by the institution to the NRC, NCTE and there is not at all any variation whatsoever in the land & building documents.  Thus the same are elaborated as under:-

Sl. No.	Details regarding land & building documents	Land area/built up area as mentioned in the land & building documents, as applications as per provisions of the NCTE Act, Rules & Regulations
1.	Name,  Address/Khata/Khasra/Plot No.as per the Regd.land documents Name: Smt Laxmi Devi  Educational Istitute Address:Khasra132 ,133 ,349 ,350(d )   & 351 Shamsabad, Agra as per the Regd.  land documents	Land area (in sq. meter) 4514 Sqm. Built up area (in sq. meter)__________ (if shown in the land documents)
2.	Name, Address/Khata/ Khasra/Plot No. as per the Conversion of the Land Use Certificate Name: Smt Laxmi Devi  Educational Istitute Address:Khasra132 ,133 ,349 ,350(d )   & 351 Shamsabad, Agra.	Land area (in sq. meter) 4514Sqm. Note: The Land was all ready converted in residential before the purchase
3.	Name,  Address/Khata/Khasra/Plot No. as per the approved building plan Name: Smt Laxmi Devi Mahila Educational Istitute Address:Plot No.-99A Ward No.8 Mohallah Harshahay khirki  Shamsabad, Agra.	Land area (in sq. meter) ___4514______ Built up area (in sq. meter)_____
4.	Name,  Address/Khata/Khasra/Plot No. as per the building completion certificate Name: Smt Laxmi Devi Mahila Educational Istitute Address:Plot No.-99A Ward No.8 Mohallah Harshahay khirki  Shamsabad, Agra	Land area (in sq. meter) __4514_______ Built up area (in sq. meter)____3322.32___
Note	If the land area is shown in the land/building documents in different measurements i.e. bigha/hectare/acre etc. the same should be converted into sq.meter and reflected in the above statement.

1. Infrastructure facilities :

 

The institution has created the infrastructure facilities as per the infrastructure details given below which is also shown in the  building plan approved by E.O. Nagar Palika Perishad, Samshabad on dt 28/01/2004 for plot no. 99A Ward No.8 Mohallah Harshahay khirki  Shamsabad, Agra.  and indicating total  area  4514Sqm  and built up  area  3322.32Sqm The Building plan has been approved by the competent authority.
Yes

Infrastructure details of the  existing Teacher education programme, if any (in the case of the existing teacher education institution) (pl. ensure that the dimensions of classrooms, laboratories, library, multipurpose hall, floor wise area, total area etc are properly indicated in the approved building plan as per provisions of the NCTE Regulation, 2009:
Course wise details to be filled in by the institution 
Name & address of the existing teacher education institution : 
Smt Laxmi Devi Mahila Educational Istitute Plot No.-99A Ward No.8 Mohallah Harshahay khirki  Shamsabad, Agra.
Course: ___________________________________B.Ed.___________________________________
Inake:___________________One Unit ( 100 Seats) ________________________________
No. & Date of NRC Recognition order____F.NRC/NCTE/F-73/UP/2054_Dated 21/05/2007

Total land area earmarked for the proposed teacher training programme.		2369.02 Sqm
Total built up area		3222.32 Sqm
Infrastructure details as per provisions of the NCTE Regulations, 2009 (the institution is required to fill up the information as per the applicability of the NCTE Regulations 2009 and norms & standards there under:-
	Class Room No.	(i)   936.4   Sq.ft. each  (ii) 936.4   Sq.ft. each
	Multipurpose Hall	(i)  2460.71  Sq.ft. each
	Library-cum-Reading room	(i)  1016.40  Sq.ft. each
	ICT Resource Centre	(i)  1023.46  Sq.ft. each
	Psychology Resource Centre	(i)  936.40   Sq.ft. each
	Art and Craft Resource Centre	(i)  936.40     Sq.ft. each
	Health and Physical Education Resource Centre	(i)  936.40    Sq.ft. each
	Science and Mathematics Resource Centre	(i)  1016.40  Sq.ft. each
	Principal’s office	(i)  276.61  Sq.ft. each
	Staff Room	(i)  323.71  Sq.ft. each
	Administrative Office	(i)  232.56   Sq.ft. each
	Girl’s Common Room	(i)  276.00   Sq.ft. each
	Seminar Room	(i)  1016   Sq.ft. each
	Canteen	(i)  186.14   Sq.ft. each
	Separate Toilet Facility for  Girls	(i)  120.00   Sq.ft. each
	Parking Space	(i)  1100.00  Sq.ft. each
	Store Room (two)	(i)  109.32 Sq.ft. each (ii) 436.35  Sq.ft. each
	Multi Purpose Play Field	(i) 3041.00   Sqm. each
	Open space for additional accommodation	(i) 450.00 Sqm
	Total Build up area in the Building. 3322.32Sqm.
	Provision of Hostel if any                          yes Residential/non-residential

 

Note:

1. In case the institution is running more than one recognized teacher education programme, the infrastructure details as per above format is required to be filled in   showing the exact infrastructure facilities provided/earmarked for the existing teacher education programme as per provisions of the NCTE Act, Rules & Regulations. It may be noted that the institutions while furnishing the above infrastructure details shall ensure that the same are as per the provisions of the NCTE Act, Rules & Regulations.    Likewise for Instructional and other facilities the institution shall go through the provisions of the relevant NCTE Rules & Regulations and norms & standard there under and make arrangements accordingly. 

1.        Quality of construction

Packa (RCC)  ……………………RCC……………………………………
(As per building standards)
Kacha              ……………………NO……………………………………
Asbestos      ……………………NO……………………………………
Tin roof           ……………………NO……………………………………
Plastering     . ….…………… …YES……………………………………
Painting           .……………………YES……………………………………
Flooring           ……………Stone…YES…………….………………..
Wood Work  .……………….……YES……………………………………
Ventilation      .………………YES……………………………………
Light               .………………YES……………………………………
Boundary wall            .………………YES……………………………………

1. The hostel facilities for Girls  provided by the institution along with the staff residential quarters are not included in the area for the institution.  These facilities are separate 

Yes

1. The building completion certificate issued by Executive Officer Nagar Palica Parishad Shamsabad,Agra. for   Plot   No Plot No.-99A Ward No.8 Mohallah Harshahay khirki  Shamsabad, Agra  kreflecting total land area  ……4514…Sqm……………Total Built  up area………3322.32Sqm……… The building is complete in the form of a permanent structure 

Yes

1. There is no temporary structure or asbestoses roofing, even in case of structure in addition to the prescribed built up area.

Yes

1. The institution undertake that the building of the institution has been constructed   in view the provision of the standard  by-laws of the building construction as per the Bureau of Indian Standards and the same is fully safe and structurally sound having   load bearing capacity as per latest Indian Building standards and the same is safe & secure to run the teacher training course.  (copy of the certificate is  enclosed).

Yes

1. The safeguard against fire hazard has been provided in all parts of the building.  

Yes

1. Electricity and safe drinking water facility has been provided by the institution. 

Yes

1. The institutional campus, building, furniture etc. is barrier free. 

Yes

1. The  institutional campus, building furniture is disabled friendly as per the   persons with disability (PWD) and of the Govt of India

Yes.

1. That the institution undertaken that the no other institution/school is running in the institution building meant for running teacher education programme

Yes

1. If the institution is running other programme/school in the same building meant for running teacher education programme, the course wise details be given as under:-

 

1. Land & built up area details

Sl.No.	Details required to be submitted	Area in sq. meters
	Total land area available with the institution	4514.00
	Total built up area of the institution	3322.32
	Land area available for teacher education programme	3014.00
	Built up area available for teacher education programme	2369.02
	Land area available for other programme being run by the institution	1500.00
	Built up area available for other programme being run by the institution	951.30

1. Course/programme wise details to be submitted by the institution

Sl.No.	Name of the programme/school	Land area	Built up area
1	B.A.	1500.00Sqm	951.30Sqm

           
            That the institution also sworn & undertake that  it has obtained the required permission from the competent authority for running various other programmes in addition to the teacher training  programme and the institution is having requisite  land & built up area earmarked for running the existing/proposed  teacher education programme is as per the provisions of the NCTE Act, Rules & Regulations.
Yes

1.   Information  relating to appointment of requisite staff (in case of existing teacher education institutions)
2. The institution has appointed the requisite staff for the existing teacher education programme on the basis of recommendation of the Selection Committee constituted as per the policy of the UGC/the affiliating University/Affiliating Body.

  Yes

1. All appointments are on full-time and regular basis except those specified as part-time as per the NCTE norms. The academic staff of the institution (including part-time staff) is paid salary in such scale of pay as prescribed by the UGC/University/affiliating body from time to time through account payee cheque or as per advice into the bank account of employee specially opened for the propose.  The supporting staff shall be paid as per the UGC/State Government/Central Government pay scale structure.

    Yes

1.   The management of the institution shall discharge the statutory duties relating to pension, gratuity, provident fund, etc for its employees. The institution shall follow all the norms of the NCTE as amended from time to time.

 

 Yes

1.   The requisite details of staff as per the prescribed format has been uploaded in the website of the institution

 Yes

 

1.   FINANCE

The details of the FDRs towards Endowment Fund & Reserve Fund are mentioned as under:-

Details of Endowment Fund
Bank - SBI  Foundry  Nagar,
    Amount Rs. 5Lac FDR.No.31368784702
                         Date-28/8/2010

Derails of Reserve Fund
Bank - SBI  Foundry  Nagar,
    Amount Rs. 3Lac FDR.No.31603725445
                         Date-27/1/2011
That the institution has uploaded the audited balance sheet/accounts of the institution in the website of the institution.
Yes

1. LIST OF ENCLSOURES  UPLOAED BY THE INSTITUTOIN IN SPPORT OF THE ABOVE STATEMENT

 

That the institution has uploaded the following  requisite details in support of the  details as asked  at I to V above as per annexure given below in the website of the institution:-

Sl.No.	Name of the supporting document uploaded in the institution website.	Annexure No.
1.	Recognition order for B.Ed. Course	01
2.	Registration Certificate of Society	02
3.	List of Members of Society Management	03
4.	Photocopy of PAN Card	04
5.	Copy of Fees receipt for mutation	05
6.	Copy of Building Plan Approval Letter	06
7.	Copy of FDR for Endowment Fund	07
8.	Copy of FDR for Reserve Fund	08

Note: The institution should mentioned the details and  no. of requisite  annexure as per the above format.

The institution also sworn and undertake that the status of the  recognition of the NRC, NCTE (in the case of the existing teacher education institutions) for the existing approved teacher education programme  stands as recognized as on date and there is no legal/withdrawal/appeal/section 17/section 13 case pending against the institution.
Yes
If not, please submit the latest status of the case and detailed reasons thereof.
__________________________________________________________________________
__________________________________________________________________________

 

 UNDERTAKING

1. That the Management of the institution undertake to comply with the provisions of  the clause 8(13) of  the NCTE Regulations, 2009 which provide that “whenever, there are changes in the norms and standards for a course or training programme in teacher education, the institution shall comply with the requirements laid down in the revised norms and standards immediately but not later than one year from the date of effect of the revised norms.  However, the revised land area related norms shall not be applicable to the existing institutions if the same is not possible.  But  the required  built up area shall have to be increased by them to conform to the revised norms.  However, such institution snot having land area as per the revised norms, shall not be allowed to expand by way of additional course or additional intake.”

2. That the Management of the institution undertake to comply with the provisions of the clause  8(14) of the NCTE Regulation, 2009 which provide that “the institution shall make the information or documents available to the NCTE or its authorized representatives as and when required by them.  Failure to produce or show any of the required documents, shall be treated as a breach of the conditions of recognition.”
3. That the Management of the institution undertake to comply with the provisions of the clause  8(15) of the NCTE Regulation, 2009 which provide that “the intuition shall maintain records or registers and other documents etc. which are essential for running of an educational institution  especially those prescribed in the relevant norms and standards and guidelines or instructions or rules etc. of the Central or State or Union Territory Governments, affiliating or examining  bodies.”
4. That the Management of the institution undertake to comply with the provisions of the clause  8(16) of the NCTE Regulation, 2009 which provide that “the institution shall adhere to the mandatory disclosure in the prescribed format and display up-to0date information on its Official website.”

1. The institution undertakes that it is fully aware to clause (1-B) of the NCTE Regulations, 2009 which provide that “Furnishing any wrong information or concealment of facts in the application, which may have baring on the decision making process or the decision pertaining to grant of recognition, shall result in withdrawal of recognition of the institution besides   other legal action against its management; order of withdrawal of recognition shall be   passed after affording reasonable opportunity of hearing through  a show cause notice to the institution.”

 

 

Name & seal of the authorized representative of the management of the institution.
________________________
Signature with Seal

Name of the authorized representative of the society running the teacher training programme.	Dr Ramesh Chandra
Designation	Chairman
Name of the society	Smt. Kiran Devi Shaikshik Evam Mahila,Vikas Samiti
Office Address	Kutakpur Rohi , Shamsabad, Agra(U.P.)

The above statement of essential data sheet containing are to be duly sworn before the Notary Public/ADM/SDM or First Class Magistrate

________________________
Signature with Seal of the
      Notary Public/ADM/SDM or First Class Magistrate

Name of the Notary Public/ADM/SDM or First Class Magistrate
Office Address

 

Note: -

1. The information contained in the essential data format not concerned with the institution need not be filled in.
2. As per the essential data format requirement the essential enclosures/ supportive documents must be submitted by the institution in original duly attested by the Notary Public
3. While developing the resource centers, the institutions are advised to consult the ‘Manual for Teacher Education Institutions’  brought out by the NCTE.